Minutes of a meeting of the committee of the Society held on Thursday, May 4th, 2006 at the home of David and Marion Willavoys.  

Present

Cliff Burd, John Dixon (Acting Chairman), Nigel Druce, June Flude, Ken Flude, Audrey Pound, David Willavoys.  

 Min No

Action

17/06

There were no apologies for absence.

18/06

Minutes:

The Minutes of the last meeting held on January 26^th 2006 were approved and signed as a true record after two small amendments to the changing of Chris to Cliff in 03/06 and Storey to Snarey in 05/06.

19/06

Matters Arising:

03/06 – Members had agreed to the proposal that widows/widowers of committee members will receive free membership and a free Bulletin...

John Dixon had written to the Queen and received a reply that this matter had been passed to the Lord Lieutenant.  His reply to JD was that it was matter of getting the British Legion and Mike Wilson together with reference to putting names on the War Memorial.

The Tewkesbury Registers that have been indexed have now gone to the Archives.

The members had agreed that David Willavoys be made a Life Member of the Society.

We did display the new projector. 

05/06 Committee did meet at Beresford Lodge and had a session on the use of PowerPoint.  David has used this successfully on a few occasions.

07/06 Payment has been received from WH Smith.  No contact for another six months.

The Recall Account has also been audited.

A few copies of Bulletin No 14 and Bulletin No 15 (pages 37) were out of order.

John would like a breakdown of attendance numbers.

15 Membership subscriptions were received at the April meeting.

13/06 Maggie Thornton did run a series of Saturday Lectures in the Spring.  Audience attendance figures were low but it was agreed that these should carried out as a contribution to the success of the Museum and to raise the public profile. 

The Flood Exhibition held on March 11^th was considered disappointing for the Museum as information was incorrectly displayed and attendance to the Museum was patchy as a result.

Nigel Druce

20/06

Chairman’s Report:

The new format for the Annual Meeting was discussed and was considered a success apart from the lack of variety in the memorabilia. 

The atmosphere was good.  Further discussion is needed over the charging policy.  The cost of running the Annual Meeting was discussed and it will be an agenda item at a later date.

Discussion of the second half of the meeting came up with the suggestion of

Involving the members in the Vote of Thanks and a display of old photographs of Tewkesbury as an alternative to memorabilia.

Discussion of the publicity for the Annual Meeting being that flyers were proactive.

It was proposed that the host chair the meeting and nominate a member for the Vote of Thanks.  Proposed John Dixon – Seconded Cliff Burd.

JD suggested that various members prepare the Newsletter.

Cliff Burd to write the September issue.  All news to CB by August 15^th.

It was suggested that Roxy Base be asked to write the January issue.

DW or CB to chair the September meeting.  Information by August 15^th.

JD to ask Wendy Snarey to take over the updating of the website.

The Committee Members to investigate local interest speakers for the September Committee Meeting.

Nigel Druce

Cliff Burd

Nigel Druce

John Dixon

ALL

21/06

Officers’ Election:

Chairman to rotate: Proposed Cliff Burd – Seconded David Willavoys.

Treasurer: Nigel Druce: Proposed John Dixon – Seconded Ken Flude

Secretary: June Flude: Proposed Audrey Pound – Seconded Cliff Burd

Refreshments: Mary has stood down and it was suggested that a tea rota be passed round at the May meeting.  No Sign Up – No Tea.

Jan Nattrass has offered to help at the May meeting and other occasional meetings.

22/06

Publications Report:

Bulletin sales are lower than previous years – discussion on publicity, distribution, the possibility of a member being asked to oversee the distribution.

John Dixon

23/06

Treasurer’s Report:

In February we were in a poor cashflow position but by the Annual Meeting the balance was healthier.

Alisons still to pay for the sale of Bulletins.

JD proposed that a Bulletin is not published in 2007.  This to be discussed at the September Committee Meeting after checking the finance situation.  Various problems include the rising price of the printing, etc. and the cost of legal requirements.  ie Library copies, etc.

One suggestion was that the printing be delayed by six months.  (see above)

The outline price for producing the publication is in the order of £2,000.

It was agreed that members would still carry out research and write their articles.

Nigel to produce a breakdown of the coming year’s expenses excluding publications. (Base line budget)

Nigel Druce

ALL

Nigel Druce  

24/06

Secretary’s Report: 

Nothing to report.

25/06

Programme Report:

2007/2008 programme to be discussed at the September Committee Meeting.

Audrey Pound

26/06

Oral History Report:

Nothing to report.

27/06

Heritage Report:

A discussion took place on the possibility of plaques being erected.  Finance is the problem here.

28/06

Date and Venue for Next Meeting:

Thursday September 7^th at 10.30am at Beresford Lodge by the kind permission of Ken Flude.

29/06

Any Other Business:

Nigel Druce offered his apologies for the May meeting.

Cliff Burd is continuing to collect photographs of the area.  Has a contact for some of old Northway.