161/08

Rotating Chairman’s Report (Cliff Burd)

Action

Chairman: Cliff Burd

Secretary: Janet Martin: Proposed John Dixon – Seconded Sue Norman

Treasurer: John Dixon: Proposed Cliff Burd – Seconded David Willavoys

The format for the Annual General Meeting was discussed and it was considered that the format was a success.

John Dixon had put in a bid for lottery funding to support the costs of producing the World War I publication, to commemorate all those from Tewkesbury who were killed in the war. The bid will take 8 weeks to process and if it is not successful, the Tewkesbury Historical Society will have to fund the project. David Willavoys is to concentrate on those commemorated in the Methodist Church and the Priestly and Preston families. Derek Benson will be asked undertake the typesetting of the publication.

4^th October 2008 a Local History afternoon has been arranged at the John Moore Museum.

October County History Day – it was agreed that David Willavoys would organise a display at Sir Thomas Riches School in Gloucester.

David Willavoys

David Willavoys

17/08

Publications Report (Sue Norman & John Dixon)

It is planned to finish Bulletin 17 by 22^nd May 2008. Derek Benson had completed all the corrections. Copies had been sent to the writers for a final check. One hundred copies would be printed in the first instance at a cost of £500.

John Dixon had been working with Tony Skelsey to edit his book about the history of Tewkesbury Cemetery, in order to make it less academic and more populist. John reported that it was going to be a good book and it just needed some more plans in it to help locate where people are buried.

John Dixon reported that he had not heard anything more from Bill Treen or Dave Wathen.

Alisons Bookshop – as agreed at the AGM, the Secretary is to write to Ian Nicholson to thank him for the great service he provides to the Society in selling the society’s Bulletins.

John Dixon

John Dixon

Janet Martin

18/08

Acting Treasurer’s Report (John Dixon)

John presented the statement of accounts for the year 1^st April 2007 to 31^st March 2008.

To leave membership rates and meeting fees at the current levels. To increase the fee for publications on the website. Membership fees would remain at £5 for individuals, £4 for ex pats and £8 family membership.

John Dixon reported that he had received the Insurance money for all assets lost in the flood of 2007. It was agreed that the cost of any reprints in respect of lost bulletins would be funded from this. It was agreed that only 5 copies of each lost Bulletin would be printed.

John Dixon

19/08

Secretary’s Report (Janet Martin)

Janet reported Derek Benson as webmaster had responded to a few emails generated from the website.

20/08

Membership Secretary’s Report (Ken Flude)

Ken reported that the total membership was 78 and this was more or less the same as before. Membership for the forthcoming year will start in September 2008. Members can renew their membership at the next meeting on 22 May 2008 or in September 2008. Members have to ensure that they let him know if their details have changed.

21/08

Website

John Dixon reported that Derek Benson had been keeping the website up to date.

22/08

Programme Report

The dates for the 2008/2009 programme are as follows with the agreed hosts:

18^th September 2008 – Alleyways of Tewkesbury – Host Sue Norman

23^d October 2008 – Weapons of the Wars of the Roses – Host John Dixon

20^th November 2008 – The Legacy of Frosts and Floods – Host Ken Flude

15^th January 2009 – Social at the Elmbury Room at Tewkesbury Library – Host Janet Martin.

19^th February 2009 – Members Evening

19^th March – Thomas Walker – Host Cliff Burd

23^rd April 2009 – Annual General Meeting (Don Freeman would be asked to talk after the AGM)

21^st May 2009 – Memories of Tewkesbury – Host Cliff Burd

The meetings would be held on the 3^rd Thursday in the month.

Suggestions for the 2009/2010 programme were Sam Eedle to talk about the Sealed Knot in November 2009. Committee members were asked to think about suggestions for speakers and to give the names to John Dixon.

All Committee Members

23/08

Oral History Report (John Dixon)

Nothing to Report.

24/08

Contemporary Archives Report (Cliff Burd)

Cliff Burd reported that he had taken photographs of the Barton Street development next to the congregational hall. He only found remains of the cellars, which were of interest. If members are aware of any other alterations taking place in the town they should let him know.

25/08

Heritage Report (Cliff Burd)

Cliff Burd reported that the Trustees of the Tewkesbury Museum were asked to report on the state of the Museum Trust and the grant of £8,000. They have cancelled their three-year business plan because they are uncertain about the future. The Borough Council has now taken the grant out of the base budget and the Trustees have to apply for the grant each year. This year the grant has been reduced from £8,000 to £6,000 because £2,000 had been given to Winchcombe Museum.

26/08

Research Co-ordinator (John Dixon)

John Dixon reported that the research was going well and the database was continually being updated. The research was now based around the 16^th and 17^th Centuries.

27/08

Date and Venue of the Next Meeting

4^th September 2008 at 7.00 p.m., venue to be advised.

28/08

Any Other Business

Ken Flude had organised the refreshments at the AGM using the new flasks purchased by the Society. The refreshment rota for the next programme of events is as follows:

18^th September 2008 – Janet Martin

23^d October 2008 – Ken Flude

20^th November 2008 – John Dixon

22^nd January 2009 –Social Evening (Janet Martin)

19^th February 2009 – Members Evening – Cliff Burd

19^th March – Sue Norman

23^rd April 2009 – David Willavoys

21^st May 2009 – Ken Flude

Committee members should purchase two pints of milk and follow the instructions written by Ken Flude. Members are asked to check that there is enough tea, coffee and biscuits prior to the meeting. It should be sufficient to just fill three flasks rather than four and in that way they can be transported in the box.